Posts Tagged ‘employee embezzlement’

2
Aug/10
15

Criminal Records: Changes in Hiring For Connecticut

As reported in the Journal Inquirer June 28, 2010, Connecticut joins the growing list of states and cities adopting what is termed the “ban the box” movement within the hiring process.

The box the article is referring to is on the job application completed by each candidate.  The question asks if the candidate has ever been convicted of a crime.

The law for Connecticut goes into effect October 1, 2010.  The article states several cities including New Haven, Hartford and Norwich has also adopted the “ban the box” change. It appears the law change will only effect state and city positions at this time.

The change does not prohibit an employer from asking the question, just not on the initial job application form.  The theory is that if the candidate has been successfully screened into a potential hiring position, during a face to face the candidate can offer details and explanations as to why they have the conviction, whereas a check box on the application could lead to a sure fire screening out of being potentially hired.

As a fraud examiner who has dealt with many individuals who have made poor decisions, permanently effecting their family, reputation and career, I encourage every employer to ensure themselves that this question regarding the potential trustworthiness of a future hire is included within every hiring process.  It’s not to say that anyone convicted of a crime should not be hired ever again, certainly that should not be the case.  However, every employer should have all the facts about a candidate’s background to allow for an informed hiring decision.

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8
Jul/10
0

Can You Prevent Employee Embezzlements?

The answer is yes, most employee embezzlement schemes can be prevented. There are practical measures any employer of any size can implement to prevent employee thefts and embezzlement.

However, due to the very nature of fraud, creative employees working within an environment constructed with ineffective or non-existent internal controls, or worse, complacent supervisors and owners who simply do not perform the reviews and control measures, often circumvent any preventive measures.

That is why detection measures need to be incorporated within the control structure, to detect a scheme as early as possible, and to minimize the loss to the organization.  Together preventive controls coupled with detection measures are any employer’s best line of offense against the risk of employee embezzlement.

The third and possibly the most important component is to ensure the organization has adequate employee dishonesty coverage.  When an employee circumvents both preventive and detection measures, the losses add up, and very often the only means to recover the diverted funds is through an insurance claim. Adequacy in this day and age should start at $100,000, but is subjective to each organization.

Last Monday my latest book was released by Wiley, Preventing and Detecting Employee Theft and Embezzlement: A Practical Guide. I encourage everyone who has employees, or who is responsible for employees within the financial areas of any business or organization, to read my latest book. While it appears to be a bit of self-promoting, I wrote this book in response to twenty years of requests from business owners and managers who direly needed a practical resource to easily follow for implementing internal controls within their business. Well, now it exists.

The book can be found anywhere on-line where books are sold. Here is one link for Amazon.

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15
Apr/10
0

Keeping Up With Embezzling? Shop at Staples!

In the movie “Men In Black” (MIB) staring Tommy Lee Jones, Will Smith and Vincent D’Onofrio, there is a scene where they visit a newsstand to collect the recent tabloids.  Kay (Jones) tells Smith that the tabloids are what they use to keep track of the aliens living on the planet. He makes a reference to Elvis, and tells him he isn’t dead, he simply returned to his home planet.

If you want to remain current in the world of employee embezzlement, I suggest you develop a similar routine to keep up with the latest developments.

I am amazed that some types of employee thefts, tried and true for years on end, continues to plague employers in this day, especially when they are very well known and very basic schemes.

My routine involves shopping at Staples, although any office supply store would suffice.  It is there that you will learn the latest types of pens, inks and other office supplies that can be used by an ill-willed employee to steal from the company.

The latest is the revival of the erasable ink pens.  There simply is no place for erasable ink pens (or pencils) in the accounting department of any employer.  For example, checks manually prepared using erasable ink pens can be altered after they are signed – the thefts are just that easy.  This is why you need to know what these pens look like, and scream if you see your staff using them.

Pilot’s “Frixion” are the latest rage.  The ink can be removed by friction.  Simply use the rubber end of the pen and erase off the writings.  There is no place for these in the finance and bookkeeping offices.  You need to know what they look like, and ensure they are not being used.  Better still, never have manual checks altogether – insist all checks are computer generated from your accounting system.

What the Frixion package does not tell you is that the ink is also thermostatic ink (reacts to temperature).  If you write with the pen and heat up the area where you wrote, the ink will go transparent.  Once cooled, the ink will re-appear.  Fun for a science project, and for ensuring a document is the original, but no place for this in accounting.

I encourage you in your battle against employee fraud to visit your local office supplier on a regular basis, to watch for the latest items.

Watch for my next post – USB Jump drives.

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